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Article authored by the Director of X4 Technology, Andy Turton.
Without being in the same room, managing a team and working alongside team members remotely can be challenging. This is especially challenging when there are multiple projects on-the-go.
Working closely alongside team members improves efficiency and increases productivity, but only if you have the right tools for collaboration. Thankfully, there are a wide range of tools to help you and your team to be more productive.
If you’re not already using a collaboration tool, here are 5 I have tried and tested. Currently I am using Trello and Microsoft teams.
Trello is a project management tool that allows you to organise workload and brainstorm new ideas. Each piece of work is assigned its own ‘card’, which can then be fleshed out with more information. It’s a highly visual platform that allows you to assign cards to individuals, add deadlines and instantly view who is working on what, their progress and when the task is due.
Microsoft Teams is a chat-based collaboration tool that provides global, remote and dispersed teams with the ability to work together and share information via a common space. You can utilise features like document collaboration, one-on-one chat and team chat, it is also fully integrated with many other Office 365 services, such as Skype, SharePoint, Exchange, and Yammer.
CoSchedule is a management platform that acts as a central view for projects, allowing all aspects of a project to be organised and monitored. Intended for marketing teams, it has a social automation tool that shares posts at the optimum frequency. It also has a team management element which allows you to monitor team performance through reports that give an overview of each person’s performance and goals.
Asana is a work management platform which allows you to assign and prioritise tasks, helping you to stay organised. You are able to set deadlines and comment on task threads to keep on top of your team’s progress and keep them up to date with the tasks that need actioning. The platform is particularly helpful for team leaders as it has a workload feature that shows an overview of each team member’s current capacity.
As one of the most widely used communication tools, Slack is considered a “virtual office” for many who use the tool. It is essentially a chat room designed to replace emails as it acts as a central hub for employees to connect with their colleagues and team leaders, and get feedback both one-on-one and in groups.
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